Deploy / Implementation
Professional Deployment, from discovery to launch support.
Fourteen pieces of work, done with you by the people who built the system, and recorded step by step in the in-app implementation wizard. Nothing goes live until the records say it can.
You can start smaller: Audit Shield Reconcile has its own, lighter implementation and works beside the point of sale you already run.
from $1,500
Starting price for one location. Multi-location and complex deployments are quoted after discovery.
- Workflow discovery
- POS migration
- Metrc configuration
- Hardware installation
- Register configuration
- Scanner and printer configuration
- Payment integration
- Inventory baseline
- Physical reconciliation
- Employee configuration
- Training
- Shadow-mode validation
- Controlled cutover
- Launch support
Hardware is priced separately as ranges; payment processing is a separate provider contract; the Compliance Technology Fee is per completed qualifying retail transaction.
The 14 things we do.
Each item names the software behind it and its honest status. Where the software waits on an outside party, the item says so rather than promising the outcome.
- 01
Workflow discovery
AvailableHow the store receives, counts, sells and reports today, written down before anything is configured. The audit is the usual way to start.
- 02
POS migration
AvailableInventory and catalogue imported from the incumbent's export with legacy identifiers kept as aliases, then reconciled.
- 03
Metrc configuration
Requires setupFacility licences linked and reads checked with the licensee's own key. Production writes wait on Metrc's integrator approval for New York.
- 04
Hardware installation
Requires setupRegister, receiving and kiosk kits from certified third-party hardware, installed and tested on the store's own network.
- 05
Register configuration
PreviewLocations, hours, receipt fields, tender types and the compliance rules the register enforces at checkout, reviewed with a named owner.
- 06
Scanner and printer configuration
PreviewBarcode and ID scanners, receipt and label printers paired and recorded on the hardware bench test.
- 07
Payment integration
Requires setupCash tender and drawer events today. A payment terminal is added through a contracted provider's adapter when one is in place.
- 08
Inventory baseline
AvailableEvery package and unit on the shelf entered into the ledger with its state and Retail ID, so day one starts from a known position.
- 09
Physical reconciliation
AvailableA full count compared with Metrc, the incumbent POS and the ledger, package by package, with every difference a case.
- 10
Employee configuration
AvailableEach person given a role and only the locations they work; owners and compliance managers enrol an authenticator.
- 11
Training
ServiceReceiving, register, returns and the case workflow walked through on the simulated dispensary, with its worked discrepancies to practise on.
- 12
Shadow-mode validation
AvailableSmoke Alarm runs beside the incumbent, which keeps writing, and its decisions are compared with what staff actually did before it is trusted.
- 13
Controlled cutover
AvailableThe Green Light gates computed from the records, the incumbent's final export after its last sale, and activation by an owner with an authenticator.
- 14
Launch support
ServiceThe team on call through the first live days and the first reconciliation runs, with findings reviewed together.
- Workflow discovery: NYS Systems & Compliance Audit
- POS migration: Smoke Alarm Switch
- Metrc configuration: Integrations
- Hardware installation: Integrated Store
- Payment integration: Payments
- Physical reconciliation: Audit Shield Reconcile
- Shadow-mode validation: Shadow mode on Switch
- Controlled cutover: Green Light on Switch
- Available
- Available features still require store setup and authorized data. This is not a connected-account status.
- Preview
- Explore with illustrative data. Not generally released for customer use.
- Requires setup
- Provider credentials, a partner agreement or approval may be needed before use.
- Planned
- Not available yet.
How an engagement is scheduled.
A plan, not a track record: every store's shadow period runs as long as its evidence needs, and the cutover date is the Green Light, not the calendar.
- Week 1
Phase 1: Discovery and connection
Workflow discovery, licences and locations recorded, Metrc facility licences linked, the incumbent POS connected or its export taken.
- Weeks 1–2
Phase 2: Import and baseline
Inventory and catalogue imported with aliases confirmed; the inventory baseline set from a full physical count and reconciled.
- Weeks 2–3
Phase 3: Configure and train
Register, taxes, receipts, hardware and employee access configured; staff trained on the simulated dispensary.
- Weeks 3 onward
Phase 4: Shadow, Green Light, cut over
Shadow mode runs as long as the evidence needs. When every gate is satisfied, the final export is taken and an owner activates live sales.
The audit first, optionally
Many engagements begin with the NYS Systems & Compliance Audit: fifteen categories, graded findings, a fingerprinted report. It tells discovery what to look at.
The auditShadow mode and cutover
Both are described in full on Smoke Alarm Switch, with the gates the product computes and the rule that two systems never write the same transaction.
Smoke Alarm SwitchHardware
Register, receiving and kiosk kits are priced as ranges and installed as part of this engagement.
Integrated StoreStarting with Reconcile? Its implementation is lighter.
Audit Shield Reconcile is set up beside your current POS: Metrc connection, facility and POS mapping, inventory baseline, barcode set-up, the first reconciliation, users and training. Each tier carries its own one-time implementation fee.
Reconcile Micro
Available$250–$500
One-time implementation fee, agreed within this range.
Reconcile Pro
Available$750–$1,500
One-time implementation fee, agreed within this range.
Reconcile Enterprise
Availablefrom $2,500
One-time implementation fee, agreed within this range and above.
Reconcile's monthly subscription is priced separately per location; see the pricing page. The implementation fee is never waived without a recorded reason.
Three things before week one.
Metrc access
Your own Metrc user API key for each facility licence. Smoke Alarm reads with your key; nothing is written without a named person's approval.
POS export or connection
A read-only connection where a connector exists, or a CSV export of your current inventory and catalogue.
A named owner per location
One person who can confirm taxes, review the compliance rules, and enrol an authenticator, because only an owner can activate live sales.
Discovery, mapping, Metrc connection, migration, hardware setup, shadow operation, reconciliation and a controlled cutover, delivered by the team.
Tell us what you run today.
Your POS, your licences, your hardware. We will come back with the scope for your locations and a quote after discovery.